• Clerical Assistant - Part Time - 30 hours

    Job ID
    2018-7767
    # of Vacancies
    1
    Location
    Slough
    External Closing Date
    18/10/2018
  • Overview

    Our Engineering division based within the Vehicle Maintenance Unit requires a self-motivated and highly organised individual to join the team as Clerical Assistant to support the department and ensure all policies and procedures are adhered to.

     

    The role is based in our Slough Depot, working 30 hours a week.

    Responsibilities

     

    This varied role will see the successful applicant undertake administrative tasks within a number of functions including:

     

    Workshop Support

    • Control, process, input and file of all vehicle job cards and repair documentation
    • Maintaining records of all parts/stock movements within the Fleet Management System
    • Costing  and processing third party revenue using the secondary invoicing system utilising customer quotations
    • Reviewing content of repair documents ensuring invoicing is correct

    Purchase Ledger

    • Raising and recording Purchase Orders (LPO), ensuring all are authorised and filed correctly
    • Recording of all LPOs, purchase invoices and credit notes into a computerised invoice register
    • Regular audits to ensure all invoices are received and accurate
    • Processing of purchase invoices for payment ensuring any adjustments are recorded accurately and invoice queries kept to a minimum
    • Resolving purchase invoice queries within designated timeframes

    Administration

    • Preparation of daily, weekly and monthly reports as requested by Management

    Qualifications

     

    • The successful applicant will be PC literate including experience of using Microsoft Excel, be able to communicate effectively at all levels and be able to demonstrate excellent customer services skills.

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